User manual CANON LASER CLASS 700 REFERENCE GUIDE

[. . . ] LASER CLASS 700 Series Reference Guide CF-PL Reference Guide_USEN HT1-2187-000-V. 1. 0 Manuals for the Machine The manuals for this machine are divided as follows. The manuals supplied with optional equipment are included in the list below. Depending on the system configuration and product purchased, some manuals may not be needed. Guides with this symbol are printed manuals. CD-ROM Guides with this symbol are PDF manuals included on the accompanying CD-ROM. · Basic Operations · Troubleshooting · Sending Instructions Reference Guide (This Document) Sending Guide Facsimile Guide Setup Guide for Network Printing Remote UI Guide Network Guide PCL Printer Guide PCL Driver Guide Fax Driver Guide with Cover Sheet Editor CD-ROM · Fax Instructions · Setting Up the Network Connection and Installing the CD-ROM Software · Remote User Interface Instructions CD-ROM · Network Connectivity and Setup Instructions CD-ROM · PCL Printer Instructions · PCL Printer Driver Installation and CD-ROM Instructions · Fax Driver and Cover Sheet Editor Installation CD-ROM and Instructions CD-ROM The machine illustration on the cover may differ slightly from your machine. CF-PL Reference Guide_USEN HT1-2187-000-V. 1. 0 How This Manual Is Organized Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Before You Start Using This Machine Getting/Canceling Started Checking/Canceling a Job Restricting the Use of the Machine Summary of Important Settings Maintenance Troubleshooting Appendix Includes the specifications of this machine and the index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon. CF-PL Reference Guide_USEN HT1-2187-000-V. 1. 0 Contents Preface . [. . . ] You need to enter the System Administrator's ID and password when you are using Department ID management and want to operate the machine as the System Administrator. In this case, you do not need to enter the System Administrator's password when accessing the SYSTEM SETTINGS menu. Otherwise, you need to enter the System Administrator's password every time you enter the SYSTEM SETTINGS menu. 4 Restricting the Use of the Machine IMPORTANT If you fail to create and safeguard the System Administrator's ID and password, anyone can open the System Settings menu and change or disable the settings. Setting the System Administrator's ID and Password Follow this procedure to set the System Administrator's ID and password. 1 Data Registration Open all three one-touch speed dialing panels. Press [Data Registration]. 2 Set 3 Press [M] or [L] until <6. SYSTEM SETTINGS> appears © press [Set]. © 4-2 Setting and Using the System Administrator's ID and Password CF-PL Reference Guide_USEN HT1-2187-000-V. 1. 0 Set 4 Press [M] or [L] until <1. © 1 4 7 2 5 8 0 3 6 9 6 Enter a System Administrator's ID of up to seven digits (from 1 to 9999999) using the numeric keys © press [Set]. © 4 Restricting the Use of the Machine Set Set 7 Press [M] or [L] until <2. © 1 4 7 2 5 8 0 3 6 9 8 Enter a System Administrator's password of up to seven digits (from 1 to 9999999) using the numeric keys © press [Set]. © Set 9 Record the System Administrator's ID and password, and store it in a safe location. Setting and Using the System Administrator's ID and Password 4-3 CF-PL Reference Guide_USEN HT1-2187-000-V. 1. 0 NOTE You need to enter the System Administrator's ID and password when you are using Department ID management and want to operate the machine as the System Administrator. In this case, you do not need to enter the System Administrator's password when accessing the SYSTEM SETTINGS menu. Otherwise, you need to enter the System Administrator's password every time you enter the SYSTEM SETTINGS menu. Stop 10 Press [Stop] to return to the Standby mode. Changing/Canceling the System Administrator's ID and Password 4 Restricting the Use of the Machine Follow this procedure to change or cancel the System Administrator's ID and password. 1 Data Registration Open all three one-touch speed dialing panels. Press [Data Registration]. 2 Set 3 Press [M] or [L] until <6. SYSTEM SETTINGS> appears © press [Set]. © 1 4 7 2 5 8 0 3 6 9 4 Enter the current System Administrator's password using the numeric keys © press [Set]. The current password is not displayed as you enter it. Set © 4-4 Setting and Using the System Administrator's ID and Password CF-PL Reference Guide_USEN HT1-2187-000-V. 1. 0 Set 5 Press [M] or [L] until <1. © Set 6 Press [Set] and [Clear] to cancel or change the System Administrator's ID. You can also enter `0' to delete the System Administrator's ID. If you are canceling the System Administrator's ID, the setting is completed. Proceed to step 8. Clear C © NOTE · If you are canceling the System Administrator's ID, just press Set (Set) © proceed to step 8. · When you cancel the System Administrator's ID, the system password is also canceled. 4 Restricting the Use of the Machine 1 4 7 2 5 8 0 3 6 9 7 Enter a new System Administrator's ID and password of up to seven digits (from 1 to 9999999) using the numeric keys © press [Set]. For details about entering the System Administrator's ID and password, refer to steps 5 to 8 of "Setting the System Administrator's ID and Password, " on p. The new password is displayed as you enter it. Set © Stop 8 Press [Stop] to return to the Standby mode. Setting and Using the System Administrator's ID and Password 4-5 CF-PL Reference Guide_USEN HT1-2187-000-V. 1. 0 Restricting Machine Operation This section describes how to restrict the operations of the machine. We first show you how to set the department ID and password to restrict the sending and copying operations. Then we show you how to temporarily turn ON or OFF the restrictions, how to restrict the use of the telephone, and how to operate the machine with restrictions ON. Finally, we show you how to manage the counter information. Setting Operation Restrictions 4 Restricting the Use of the Machine You can create up to 100 Department IDs and passwords to restrict sending operations on the machine. Follow this procedure to restrict the access to all of these features: · Sending documents · Copying documents, and manually printing fax reports and documents received/ stored in memory · Using the telephone for voice communication 1 Data Registration Open all three one-touch speed dialing panels. 2 Press [Data Registration]. Set 3 Press [M] or [L] until the <6. SYSTEM SETTINGS> appears © press [Set]. The display for entering the System Administrator's password appears if you set the Department ID management. [. . . ] Pick up the printed pages in the output tray. 7 Troubleshooting PRT ALT. YES=( ) NO=(#) Cause ; The size of the available recording paper loaded in a paper cassette does not match the size of the document waiting to be printed. Remedy 1 If you do not mind printing the document on a different paper size, press [ ]. Remedy 2 If you want to print on the correct paper size, press [Stop] © load the correct size paper © press [Start]. PAPER JAM Cause Remedy Paper has jammed in a paper cassette or inside the printer. [. . . ]